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Overview

The Activos Fijos (Fixed Assets) module provides comprehensive functionality for managing your organization’s fixed assets throughout their entire lifecycle. This includes asset registration, custody tracking, transfers between locations and custodians, and disposal workflows.

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Key Features

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Asset Management

  • Asset Registration: Track detailed information about each fixed asset including serial numbers, acquisition values, depreciation, and location
  • Asset Search: Query assets by code, serial number, or custodian to quickly locate specific items
  • Inventory Data: Access complete asset inventory data from the ERP system

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Request Workflows

  • Solicitud System: Create and track requests (solicitudes) for asset transfers, assignments, and disposal
  • Request Types: Support for multiple request types including transfers, new assignments, and write-offs
  • Status Tracking: Monitor request status from creation through approval and completion
  • Document Attachments: Attach supporting documentation including technical reports, photos, and shipping guides

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Location Management

  • Localidades: Define and manage physical locations where assets are stored or used
  • Location Hierarchy: Organize locations by company and track responsible parties for each location
  • Security Contacts: Maintain security and responsible person contacts for each location

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Custody Tracking

  • Custodian Assignment: Track which employees are responsible for specific assets
  • Transfer History: Maintain complete history of asset movements and custody changes
  • External Assets: Support for assets belonging to external parties

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Workflow Overview

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Asset Transfer Workflow

  1. User creates a solicitud specifying the asset, destination location, and new custodian
  2. Request includes supporting documentation (photos, technical reports, etc.)
  3. Approval workflow routes request to appropriate approvers based on asset type and value
  4. Upon approval, asset custody and location records are updated
  5. Confirmation and documentation are generated for audit trail

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Asset Disposal Workflow

  1. Custodian initiates disposal request with justification and required documentation
  2. Technical report and asset condition photos are attached
  3. Request goes through approval chain based on asset value
  4. Disposal value (if any) is negotiated and documented
  5. Asset is marked for disposal and removed from active inventory

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Data Model

The module works with several key entities:
  • ActFijosAppInvActivosData: Core asset data synchronized from the ERP system
  • IndAfSolicitud: Asset request/transfer records with full audit trail
  • IndAfLocalidad: Physical location definitions with company hierarchy
  • IndAfCuadroAprobador: Approval matrix configuration
  • IndAfAprobacion: Individual approval records for requests

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Integration Points

  • ERP System: Asset master data is synchronized from the fixed assets module in the ERP
  • User Management: Integration with employee directory for custodian assignment
  • Cost Centers: Links to organizational cost center structure
  • Document Storage: Support for storing and retrieving photos and documents

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Getting Started

To work with the Activos Fijos API:
  1. Review the Queries documentation to learn how to retrieve asset and request data
  2. Check the Mutations documentation to understand how to create locations and requests
  3. Ensure you have appropriate permissions for the operations you need to perform

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Security Considerations

  • Asset data includes sensitive financial information and should be protected accordingly
  • Requests should only be visible to the requester, custodians, and approvers
  • Location security contacts should have restricted access to their location’s assets
  • All mutations create audit trail entries with user identification and timestamps